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Free Statement Generator

Help clients understand what they owe. Account statements summarise invoices, credits and payments in one clear document.

Also searched as: account statement template, statement of account, customer balance, collections statement

Free account statement generator — customer statement template

Clear balances

Show opening balance, all activity and amount still due.

Transaction detail

Every invoice, credit note and payment on one page.

Collections tool

Professional statements speed up payment follow-up without awkward calls.

When to send a statement of account

Send statements monthly or when a client has overdue invoices. It summarises everything they owe in one place.

  • Month-end accounts receivable review
  • Following up on overdue invoices
  • Onboarding a new accounts contact at a client
  • Year-end reconciliation with a regular customer
  • Resolving a billing dispute with full history
Financial records and collaboration

Statement vs invoice

An invoice bills for a single transaction. A statement lists all transactions over a period and the running balance.

Send statements in addition to individual invoices — not instead of them.

What this statement template includes

A statement format accountants and clients both understand.

Statement period

From and to dates for the activity shown.

Your details

Company name, address and contact for queries.

Account holder

Customer name, account number and billing address.

Opening balance

Balance brought forward from the previous period.

Transactions

Date, reference, description, debit, credit and running balance.

Amount due

Closing balance and payment instructions.

How the statement generator works

Four steps. No login.

1

Select the customer

Client details and statement period.

2

Add transactions

Invoices, payments, credits and adjustments.

3

Review balances

Opening, running and closing balance calculated for you.

4

Download

Export PDF or Word and send to your client.

Frequently asked questions

A statement lists all transactions between you and a customer over a period and shows the balance still owed or in credit.

Monthly is standard for active accounts. Send immediately when chasing overdue balances.

Your work is saved as you complete each field so you can return to your unique link anytime.

Templates are for general information only and are not a substitute for professional legal, tax or financial advice.

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Ready to send clear account statements?

Help clients see exactly what they owe and improve your collections.

Create statement